Let’s be real: a wedding coordinator goes way beyond clipboards and headsets.

Behind every seamless wedding day is a coordinator doing about a million little things that you didn’t even know needed doing. Here are ten of them:

1. Confirming vendor arrival times the week of your wedding, so there are no surprises.
2. Reviewing contracts to catch hidden fees, missing items, or timing gaps.
3. Creating a master timeline that keeps your day flowing without a hitch.
4. Managing the rehearsal and cueing every person down the aisle with confidence.
5. Handling weather contingencies like a pro—rain plan, wind plan, you name it.
6. Setting up and packing up your personal items, signage, and small décor.
7. Troubleshooting last-minute surprises (like missing florals or a broken zipper).
8. Acting as the point of contact for your vendor team, guests, and even family.
9. Keeping things on time while making sure nothing ever feels rushed.
10. Helping calm nerves and offering emotional support—because you deserve it.

Our work is a blend of logistics, intuition, and a whole lot of care. And while we’re handling everything behind the scenes, you’re free to be exactly where you’re supposed to be—soaking up the magic of your day with your favorite people.

ETC. Coordinators offers effortless wedding coordination for modern romantics. Serving VA, DC, MD since 2014—now celebrating love in Texas Hill Country. Want to see more of our weddings? View our recent events on Instagram! If you’re ready to feel calm, confident, and fully present on your wedding day, get in touch here.